Nevada Department of Education
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ePAGE Approval Process
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Submit a Request For Funds (RFF)
Save Information before Timing Out
Passwords
Forgotten Passwords:
1. Click Login on the left menu.
2. When the ePAGE Login page opens, click “Forgot your password?”
3. When the Forgot Password page opens, enter your login ID (e.g. jsmith_01).
4. Click the Submit bar. You will receive your password by e-mail.
5. If this does not work, call your local ePAGE Administrator (listed on your ePAGE home page) to reset your password. You will then receive another password by e-mail. All passwords are created locally through the ePAGE Administrator except for the Superintendent’s and Fiscal Representative’s.
New User Password (except Superintendent’s and Fiscal Representative’s):
The local ePAGE Administrator must create the new login ID and password for you.
To create the new password, the local ePAGE Administrator must:
1. Click the Admin Tools link on left-menu.
2. When the page opens, click User Administration.
3. Follow the instructions presented on the screen. The local ePAGE Administrator can also update or delete ePAGE user names.
New Superintendent and Fiscal Representative Passwords:
NDE will export the Superintendent and Fiscal Representative information to the ePAGE Administrator. The ePAGE administrator will e-mail the Superintendent and Fiscal Representative their ePAGE login IDs and temporary passwords.
When logging in to ePAGE for the first time, the Superintendent and Fiscal Representative must enter these temporary ePAGE passwords and then chose their own permanent ePAGE passwords. If the local educational agency does not have a password and account, the ePage Administrator will have to set up the account and secure passwords.
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ePAGE Login
1. Click Login on the left menu or at the top of the page after Welcome.
2. When the Login page opens, enter your login ID (e.g., jsmith_01) and password assigned to you through your local ePAGE Administrator. You should have received your login ID and password by e-mail.
3. Click Login. You are now inside the ePAGE and can move to any page.
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Allocations
To find the Allocations in the ePAGE:
1. From any page in the ePAGE, click Funding Application on the left menu.
2. When the Funding Application page opens up, click the arrow on the drop down box to select the appropriate fiscal year, if it is not already displayed.
3. Click Refresh.
4. Select the appropriate Funding Application.
5. When the appropriate Application Sections page opens, locate the gray shaded bar. Allocations is the first line below the shaded bar.
6. Click Allocations. The Allocations page will display all grant allocations for the Funding Application you are currently in.
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Start the ePAGE
1. Login. If you do not know how to login or obtain passwords, see Login and Password Help screens.
2. After logging in, from the ePAGE home page, click Funding Application on the left menu.
3. When the Funding Application page opens, click the small arrow on the drop down box to select the desired fiscal year, if it is not already showing.
4. Click Refresh.
5. Select the Funding Application that you wish to review.
6. When the Application Sections page opens, at the top of the page, click the link that says Draft Started next to Change Status to. This starts the application process.
7. After the words Draft Started appear under Status, scroll to the words below the shaded line on the Sections page. Click the underlined topic/grant that you wish to begin working on. The selected page will open.
For more detailed instructions please see Document Library.
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ePAGE Approval Process
Initial ePAGE Submittal
1. After you complete the application, change the status of the application to Draft Completed. Start this process by clicking Funding Application on the left menu.
2. When the Funding Application page opens, click the small arrow on the drop down box to select the desired fiscal year, if it is not already showing.
3. Click Refresh.
4. When the Sections page opens, select Draft Completed at the top of the page. This will send an e-mail to the Fiscal Representative.
5. The Fiscal Representative must then log into the ePAGE (using the Fiscal Representative user name and password), review the ePAGE, and select Fiscal Representative Approved on the Sections page. The ePAGE will send an e-mail to the Superintendent/Authorized Representative to approve the application.
6. The Superintendent must then log into the ePAGE (using the Superintendent user name and password), review the ePAGE, and select Superintendent/Authorized Representative Approved on the Sections page. Superintendent approval means the application has been submitted to NDE for review and approval.
See Due Date/Effective Date in the Help screen on the ePAGE Home page or in the ePAGE Doc Library, under ePAGE, Using the ePAGE Site, to review when the application should be submitted and when purchases can be made.
For the initial ePAGE submittal to work efficiently the appropriate local staff must be listed in the Address Book, all e-mail addresses in the Address Book must be correct, and local staff must be responding to their ePAGE e-mail messages.
NDE Approval
Once the application is Superintendent Approved, the NDE Consultant starts to review it within about 14 days. If items are missing or incorrect, the Consultant sends the e-mail message, NDE Consultant Returned Not Approved, to the local educational agency. The Consultant also lists the information needed in the ePAGE History Log. Needless to say, each return due to missing or incorrect information delays the approval process. When the Consultant approves the application, the message, NDE Consultant Approved, an e-mailed to the local educational agency’s Superintendent, Fiscal Representative, and ePAGE Administrator. The application is then reviewed for final NDE approval. When the NDE approval is complete, the status of the Consolidated Application will show NDE Executive Director Final Approval and the Competitive Application will show NDE Reviewed. At that time, the ePAGE system e-mails the message to the Superintendent, Fiscal Representative, and ePAGE Administrator that the application is NDE approved.
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Help Screens
Help screens are linked to almost every page of the ePAGE to provide information (navigating and basic program information) for completing the page. You must be on an ePAGE page to open the Help screen that pertains to it. Go to the ePAGE page you wish to complete; click Help on the left menu.
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Submit a Request For Funds (RFF)
1. On the ePAGE Home page, click the Login link.
2. Log into the ePAGE with your user name and password.
3. Click Funding Application on the left menu.
4. When the Funding Application page opens, select the correct fiscal year and Last Approved Applications from the dropdown menus.
5. Click Refresh View. (If the message appears “There are no matching applications for this fiscal year,” your Funding Application may not yet be NDE approved or you may not have access privileges.)
6. Click the appropriate application.
7. Click RFF on the left menu. This will display a screen with all approved grants for the selected Funding Application and any existing RFFs.
8. Click the link labeled Click Here to Create a New RFF.
9. To approve an existing RFF, click the appropriate request period.
10. When the RFF page opens, approve the RFF or return it to be modified, by clicking the appropriate button.
11. To create a new RFF, click the link labeled Click Here to Create a New RFF. This opens a blank RFF to complete. Most of the fields are pre-populated for you. As a general guide:
a)
Fields with black labels cannot be modified.
b)
Fields with grey labels are defaulted to a valid value but can be modified if necessary.
c)
Fields with red labels require data entry.
12. Follow all instructions to complete the RFF. As you fill out the form, the ePAGE may prompt you to enter additional data based on the data you entered elsewhere on the RFF form.
13. When you are ready to submit, click the Submit for Approval button.
14. The Fiscal Representative must then log in to approve this RFF. The RFF is automatically forwarded to NDE for approval and payment. If the person submitting the RFF for approval is logged in as the Fiscal Representative, Fiscal Representative Approval will be automatically completed. There is no Superintendent approval for the RFF.
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Save Information before Timing Out
After a 60 minute window of inactivity, ePAGE will automatically log you out as a security precaution. You will lose any data you entered and did not save in those 60 minutes. While you are logged into the ePAGE, the computer keeps track of the last time you:
1) clicked on a link, or
2) saved data on a page.
If one of these two events does not occur within 55 consecutive minutes, a warning will pop up. You can click the OK button which gives you another 5 minutes before you click the Save button, or you can simply click the Save button.
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